ISO Transitioning specialists for the newest standards

Transition-FAQ
Phone: 703-586-3250
HomeISO StandardsTransitioningTransition FAQInstructionEO 13556ProfilePerformancePartners

ISO Transition FAQ                                         TIME IS RUNNING OUT!
Preparing for the Change – Transition to ISO 9001:2015, ISO 14001:2015, AS9100D, AS9110C, and AS9120B  

As everyone in the quality game is aware, the world now has a new version of ISO 9001. ISO standards touch almost everything we do and they help to make the world a safer and more efficient place. This drives the need to evaluate the effectiveness of the standard and make changes to drive continual improvement within the roughly 2,000,000 ISO 9001 and roughly 800,000 ISO 14001 certified companies worldwide. Now, AS9100D, AS9110C, and AS9120B have added approximately 300,000 more! 

STOP and reread that last sentence above. 

We in the industry expect nearly 1 million companies will procrastinate and thereby loose their certification.

The task of understanding the revised standard’s effect on your organization can be overwhelming. We at SpecAudit want to ease our clients and potential clients into these new standards and have composed this simplified FAQ to address some of the most pressing questions and address what steps can be taken now to prepare for the coming change.  

ISO Transition FAQ:  

1) Why are these standards changing again?

There are a number of objectives associated with this revision, but there are three that are considered most critical.  

  a.The International Organization for Standardization (ISO) wants to see all of its standards continue to grow in terms of numbers of registrations. 

  b.There has been a targeted effort to simplify language used to aid in understanding and promote consistency between accreditation bodies, certification bodies, auditors, and clients. 

  c.There has been a long standing desire to simplify and streamline the process for companies that wish to achieve multiple certifications (such as ISO 9001, ISO 14001, ISO/IEC 20000-1, and ISO/IEC 27001.) For example, many of these companies currently feel compelled to maintain multiple sets of quality and procedures manuals. This new re-write is attempting to address these and other concerns.  

2) What is the expected timeline?  

The new standards have been published. The old standards become obsolete on September 14, 2018. 

PLEASE DO NOT PROCRASTINATE. See also the response to the next question.  

3) My audits are due in late July, and the transition period ends in September. Why can’t my company have its transition audit in late July 2018? 

While it is true that the transition period does not end until September 14, 2018, it is not just required that your audit is conducted by this date. If any nonconformities are discovered during the audit, they must be addressed with corrective action, and the certification body must review and approve the audit by the transition deadline. A late July 2018 audit does not provide enough time for this to happen. Thus, your organization could transition in July 2017 or chose to have an earlier audit in 2018, perhaps May, to allow adequate time for completion of the post-audit process. All transition audits must be completed within 120 days of the transition end date of September 14, 2018. Thus, all transition audits must be completed by May 14, 2018.

4) What happens if my organization doesn’t transition on time?  

If your organization does not have a transition audit prior to the end of the transition period/obsolescence date, then you will no longer be certified as of the end of the transition period. In order to become certified, you will need to start over with an initial audit (Stage 1 and Stage 2). This means that there will be a lapse in your certification status.  

Contact our Transition Scheduling Department soon to ensure the timely scheduling of a transition to avoid this unfortunate situation.  

5) What are the critical changes? 

There are two important standouts.

    a.These revisions have eliminated the terms “Documents,” “Procedures,” and “Records.” All of these terms have been replaced with the ubiquitous “Documented Information.” The rationale of this change is that it opens the door to a greater understanding and acceptance of alternative methods of controlling a quality management system. ISO is not interested in outdated, dogmatic views of how a process can be controlled or shown to be effective. Consequently, these outdated terms have been eliminated.  

    b.The introduction of Risk Management. Risk Management has been talked about a great deal over the past several years. There are already two ISO standards (ISO 14971 and ISO 31000) and numerous other published materials on methods that can be used to achieve Risk Management. SpecAudit has prepared a Risk Register with example risks for our clients.

NOTE: If you are currently certified to ISO/IEC 27001 or CMMI L-3, then you may already be performing the requirements of Risk Management.

6) Will our staff have to complete transition training?  

Generally – yes, you will be expected to provide some form of transition training to your staff. At a minimum, we would expect that: 

  a.Awareness training of the new standard would be provided,  

  b.An assessment of the new standard’s impact on the various processes and personnel.  
However, it is entirely conceivable that the majority of your staff will feel no effect from your company’s transition to the new standards.  

7) What about our internal auditors, will they have to complete transitional training?  

Internal auditing is viewed in the same light as any other required competency within a quality management system. Namely, the organization is responsible for determining what competencies are required for its internal auditors, as well as the methods to be used to achieve those competencies. To put it more plainly, each organization will have to decide on its own the extent to which transition training will be needed. It is conceivable that a seasoned team of internal auditors could complete a period of self-study and successfully transition to auditing the new standards. However, the competency of your internal auditors will be judged by the overall effectiveness of your internal audit process.  

8) What steps can we take right now?  

The International Accreditation Forum (IAF) has published an Informative Document (ID 9) which recommends the following steps be taken in the transition to the new standards and prior to the certification audit.

Note: SpecAudit performs items a., b., c., & d. below with its transition services. 

To have item e. (Internal Audits) performed, please contact amanda@specaudit.com as she is currently performing these for many clients in the Washington DC Metro region.

    a.A full review of the new standard(s) should be performed to identify the gaps that need to be addressed. 

    b.A plan of implementation should be developed.  

    c.All quality management system documents (quality and procedures manuals) need updated to reflect new or revised processes.  

    d.All awareness and transition training should be completed. 

    e.A full system internal audit followed by a Management Review should be completed.  

    f.Corrective Actions for all internal audit findings should be in process or complete.  

Coordinate with SpecAudit for planning of transition arrangements.  

​9) Our organization is considering transferring our accredited ISO 9001:2008 certification to another registrar. How does the transition timeline impact our plans to transfer?  

The requirements are the same whether you are currently certified or a transferring. Our primary registrar, BQC-USA LLC, has been helping organizations get certified to the new standards. 

Should you have further questions or require assistance please contact us at steve@specaudit.com 

Our transitioning prices do not include the certification audit. 
Pricing is flat-fee and NOT based on the size of the organization.
ISO 9001   = $4,950 
ISO 14001 = $5,950
ISO 13485 = $5,950
AS9100D   = $6,950